EA to the founder

1. About Acre&Key

Buying a home is one of the biggest financial decisions most people will ever make. Yet, almost everyone involved in the transaction represents the seller.

At Acre&Key, we're changing that.

We are an independent Home Buyer Concierge that represents only the homebuyer. Through expert advisory, property research, builder evaluation, due diligence, negotiations, and end-to-end buying support, we help our clients make confident, informed decisions.

Our mission is simple: help every homebuyer purchase with clarity and confidence.

2. About the Role

We're looking for an exceptionally organized, proactive, and detail-oriented Executive Assistant to work directly with the Founder.

This is not a traditional administrative role.

You'll become the operational backbone of the Founder's Office, ensuring priorities move forward, meetings translate into action, and critical initiatives never lose momentum.

You'll gain exposure to strategy, operations, marketing, hiring, finance, partnerships, customer experience, and business development while helping build a fast-growing real estate advisory company.

If you enjoy solving problems, bringing order to complexity, and taking ownership, you'll thrive in this role.

3. Key Responsibilities

Executive Support

• Manage the Founder's calendar, meetings, and daily priorities.
• Coordinate internal and external meetings.
• Prepare meeting agendas and briefing notes.
• Capture meeting minutes and follow up on action items.
• Handle confidential information with discretion.

Project Management

• Coordinate strategic initiatives across departments.
• Maintain project trackers and execution dashboards.
• Ensure deadlines are met across multiple workstreams.
• Follow up proactively with internal and external stakeholders.

Operations

• Improve operational workflows and internal systems.
• Build and maintain SOPs and documentation.
• Coordinate with vendors, consultants, and service providers.
• Assist in hiring, onboarding, and administrative activities.

Research & Business Support

• Conduct market, competitor, and industry research.
• Prepare reports, presentations, and business summaries.
• Gather and analyze information to support decision-making.
• Organize data into clear, actionable insights.

Communication

• Draft professional emails, documents, and presentations.
• Coordinate communication across teams.
• Ensure smooth information flow between stakeholders.
• Represent the Founder's Office professionally when interacting with clients and partners.

4. What Success Looks Like

Within your first 90 days, you should be able to:

• Keep the Founder's calendar running efficiently.
• Ensure meeting action items are consistently completed.
• Improve execution across ongoing projects.
• Reduce operational bottlenecks.
• Build documentation for recurring processes.
• Create visibility through structured reports and trackers.
• Increase the Founder's productivity by eliminating administrative overhead.

5. Required Skills

Core Skills

• Exceptional organizational ability.
• Strong written and verbal communication.
• Excellent attention to detail.
• Effective time management.
• Analytical and structured thinking.
• Problem-solving mindset.
• Ability to multitask under changing priorities.

Professional Attributes

• High level of ownership.
• Strong sense of accountability.
• Professional maturity.
• Confidentiality and discretion.
• Resourcefulness.
• Adaptability in a startup environment.

6. Tools You'll Use

• Google Workspace
• Microsoft Office
• Google Sheets / Microsoft Excel
• Notion
• Slack / WhatsApp Business
• HubSpot CRM
• Modern office productivity tools
• Zoom / Google Meet

7. Experience & Qualifications

Required

2-5 years of experience in one or more of the following roles:

• Executive Assistant
• Founder's Office Associate
• Operations Executive
• Project Coordinator
• Executive Coordinator

Preferred

• Experience working directly with founders or senior leadership.
• Previous startup experience is highly preferred.
• Bachelor's degree in Business, Management, Operations, or a related field.

8. Who Will Thrive Here

You'll enjoy this role if you:

• Take ownership without waiting for instructions.
• Anticipate problems before they arise.
• Love creating systems and bringing structure.
• Stay calm under pressure.
• Communicate clearly and professionally.
• Learn quickly and adapt to changing priorities.
• Can independently figure things out with minimal supervision.

9. Key Performance Indicators (KPIs)

Performance will be measured on:

• Calendar efficiency and scheduling accuracy.
• Timely completion of action items.
• Project execution and on-time delivery.
• Documentation quality.
• Stakeholder coordination effectiveness.
• Operational process improvements.
• Founder's productivity and time optimization.

10. Why Join Acre&Key?

• Work directly with the Founder on high-impact initiatives.
• Gain exposure across strategy, operations, marketing, sales, hiring, and business development.
• Take ownership from Day One.
• Learn how an advisory-first startup is built and scaled.
• Work with modern digital tools and automation platforms.
• Enjoy significant learning opportunities and rapid career growth.

11. Compensation & Benefits

• Competitive salary based on experience.
• Performance-based incentives.
• Learning and development opportunities.
• High ownership and responsibility.
• Collaborative and entrepreneurial work environment.
• Opportunity for rapid career progression.

12. Hiring Process

1. Submit Your Application
2. Initial Screening
3. Practical Assessment
4. Functional Interview
5. Founder Interview
6. Reference Check
7. Offer & Onboarding

13. How to Apply

Ready to join AcreNKey? Click "Apply Now" below and fill in your details to submit your application.

Please keep the following information ready before applying:

• Updated Resume
• LinkedIn Profile
• Current Location
• Current CTC
• Expected CTC
• Notice Period
• Earliest Available Joining Date
• A brief note explaining why you're interested in joining Acre&Key

14. Equal Opportunity

Acre&Key is an equal opportunity employer committed to building a diverse and inclusive workplace. We hire based on merit, capability, integrity, and potential. We welcome applicants from all backgrounds who are excited about helping homebuyers make better decisions.